Detail from 1553 Queen Mary Charter (ref C-BRC.22)

Copying Service

What is the copying service?

If you are unable to visit the History Centre to view items of interest, we may be able to provide you with copies. You can apply to the Copying Service if you know the specific reference numbers of the items you wish to have reproduced. 

Please contact us with the item reference numbers before sending any money. We will physically check the items and make a decision as to whether they can be photocopied or need to be digitised for preservation reasons. We will provide you with full details and options where applicable.

If you wish to proceed, please complete our Copyright Form (83kb, PDF) for all photocopying requests, or our Digital Images Order Form (87kb, PDF) for all digital images, printed copies and mixed orders (e.g. one digital image and 5 A4 photocopies).

Please send signed and completed forms and payment to Hull History Centre, Worship St, Hull, HU2 8BG. We cannot proceed with any copying until full payment is received.

How much will it cost?

The cost will vary depending on the request.

The minimum charge for photocopying is £10. This includes up to 10 A4 pages, staff time and handling, and standard postage at £1.50. If the photocopying request exceeds 10 A4, each additional page will be charged at the applicable fee e.g. 11 A4 will be £10.30, 12 A4 will be £10.60 etc.

Digital images and printed copies of scanned images carry a handling charge of £5 per order. For digital copies, the handling charge includes the supply of a CD or DVD, or images supplied by email or file sharing. Please note we can only send low resolution images by e-mail, owing to file size restrictions.

How long will I wait?

We will respond to your initial enquiry within 10 working days and will process your copying order as soon as possible once we have received your completed order form and payment. Copying time will vary depending on the size of the order, but we aim to complete copying within 10 working days of receiving the order form and payment. 

Research Service

If you require research to be undertaken in order to identify any relevant items that you may wish to have copied, please apply through our Research Service in the first instance.

What about copyright legislation?

When requesting copies of material from the searchroom, we require you to complete a copyright declaration. This states that you will only use the copies for personal research. If images are required for publication or public display, you must contact us as further permissions may be required.

Is there anything that cannot be photocopied?

We will only photocopy material where this will not put the item at risk of damage. This means that we can only copy items up to A3 in size. 

We are also unable to copy parchment, film, photographs, bound items, and any other material we feel will be damaged by the copying process. However, in most instances we will be able to provide digital images of items that cannot be photocopied.